Create company Malta, company formation, open, set up, accountant

FAQ

I would like to set up a company, which package should I choose?

You can decide to choose the products you need individually from the sections Companies and Add-ons, for example, if you choose certain products you will be buying the equivalent of the Bronze Full Package, but at a higher price, hence we suggest you choose a package straight away.

What is the most popular package you recommend?

Our most popular package is the Silver Full Package A or Silver Full Package B. These consist into a two-tier companies (holding and trading), principally the difference would be that package A has offshore as a holding company whilst package B has a Malta company as a holding company.

Why should I setup a Malta company?

Refer to the various websites and tax legislation available on the web, and speak to your tax consultant, whereby if you choose to operate with a Malta company you can trade worldwide and profits earned through this company are taxed at 35% but the International Tax Unit channels back up to 30% of this tax back to the shareholders. This makes Malta one of the most efficient tax jurisdictions in Europe. Check whether your country’s local legislation allows you to open a foreign company. Refer to your tax practitioner. We do not offer tax advise on this website.

What are the different structures you propose?

We have a simple tier structure that is one company owned by individual shareholders, the Bronze Package. Then we offer a two-tier structure which is our most popular package, the Silver Package, consisting of a holding and trading company. Finally we have a three-tier structure called Gold Package that is an offshore holding, Malta holding, Malta trading company.

Do you offer fiduciary service or director service?

We are not licensed to offer fiduciary shareholding or director service, however once you order a setup from us, you can either nominate a fiduciary to act as your shareholder, or we can recommend firms who accept your appointment subject to their own firm’s due diligence procedures.

I am a foreigner but plan to move to Malta in the future, what setup should I go for?

You should go for the Silver Package A (Offshore holding/Malta trading).

How long does it take to incorporate a Malta company?

If all due diligence is forthcoming, the Malta company takes 3 days to open (depending on the backlog of the Registry of Companies, within the Malta Financial Services Authority).

Refer to due diligence checklist here: Due Diligence Checklist (PDF)

Do I need to be physically present in Malta to open the company?

No, there is no need for you to come to Malta, we will do everything online once you give us authority.

Do I need to pay share capital?

Optionally you can pay the share capital in advance if you choose product number 17, however you can pay directly to your bank account at a later stage.

Can I not open a bank account in Malta?

Yes, bank accounts need not be opened in Malta, can be opened anywhere, however it is best to get advise from your tax practitioner as to where is best to open the bank account, and check with the bank you intend to open whether they accept the structure/s you are purchasing.

How long does the process take to have a company up and running?

If you go for a two-tier structure we envisage that both companies take around 1-2 weeks to complete and another month or two for the bank account/s to be operative. Banks in Malta have a lot of backlog due to the popularity of Malta’s jurisdiction.

Are Maltese banks safe?

We pride to have banks that are rated BBB+ by the international rating agency Fitch. Furthermore, Malta has not suffered any losses in the financial crisis of 2009, Maltese banks have no external debts and each bank we introduce has the depositor compensation scheme in place meaning that each account is guaranteed up to Eur100,000. Read more here: http://www.compensationschemes.org.mt/pages/default.aspx. Malta’s base currency is the EUR however you can open bank accounts in GBP, USD or any other European currency like DKK, NOK, SEK. Through our partners we can facilitate for you foreign exchange requirements by converting at favorably spot rates.

Do I need to have a Malta Company Secretary?

No, you can nominate your own company secretary, and a shareholder and director can also be a company secretary. However we recommend you choose a Maltese secretary for practicality reasons. Certain documents can be signed by the secretary. We try to work most of the documents in the online systems provided by the government, but it is not always possible, occasionally scans are accepted but sometimes original signatures are required. In the Bronze, Silver, and Gold packages, company secretary service is automatically included. Should you wish to not nominate us as company secretary there is no reduction in price. However you can also have two company secretaries, yourself and a Maltese one.

Do I need to have a Malta director?

A director carries with it responsibility. So we do not offer nominee directorship service as we are not authorized or licensed to do so. Whether you need a Malta director or not, pretty much depends on your setup. Please consult your tax practitioner.

Do I need a personal bank account?

If you are opting for a single-tier company we recommend to open a personal bank account in Malta, however this is not necessary.

What banking services will I have available from a Malta bank?

You will get an internet banking package (our banks use SEPA Clearing and Settlement Mechanism). Malta banks also provide debit cards including prepaid cards and generally use VISA™. Banks also have phone and email support, and most of the banks have physical branches.

How long does it take to set up a Malta bank account for my companies?

The process works like this, first the company is set up. Within one week, we prepare the bank forms, we scan them to you, and you need to send back the signed originals (either by courier or registered mail). Once we receive them we present them to the bank, and usually within one week, they are reviewed and commented upon. Apart from the business profile, the bank requests additional information such as CV of directors/shareholders, and financial statements of the foreign business. Banks also require a personal bank reference from a foreign bank which we suggest you provide us at incorporation stage (we will require one from every foreign member involved in the company). Once the bank has reviewed all papers, they send a request for a confirmation of the bank reference, and once this is confirmed back-to-back to the Maltese bank, the account is then opened. The IBAN is sent to you (the customer) and to us, and if we hold the share capital we will deposit on your behalf. Once the money is received, the bank will within 1-2 weeks provide us with internet banking package and debit cards. Once we have them, we will courier to you in one package.

Note: Some banks charge due diligence fees and annual maintenance fees, depending on the bank, we will duly inform you in advance at application stage.

What documents do I physically get from you?

Initially we will send you all official documents in soft-copy. If you opt not to open the bank account in Malta, we shall send you all the original certificates of the company registration including original memorandum and articles of association of the company.

If you decide to use a Maltese service provider for maintaining your company we recommend that we keep the originals, and will provide certified true copies of such documents in bona fide. We will work upon your instructions.

Do you provide administration and book-keeping services?

Yes, we operate through a number of Malta companies forming part of a group in one Malta office with the ability to provide the following services:

(a) Administration of the company (renewal of address and company secretary, and payment of annual return).
(b) Back office and secretarial services.
(c) Malta VAT returns, payroll services, bookkeeping up to trial balance, financial statements preparation.
(d) Audits, tax computations and tax refund applications.

If the service you have in mind is not listed above we can introduce you to our other business partners.

Can I trade with an offshore company?

An offshore company can be set up as a holding company or a consultancy services company but it cannot actually trade in physical goods because it cannot have a VAT number. Certain countries deem offshore to be black-listed, so please consult your tax advisor before purchasing.

Who are you and how long have you been in business?

Incorporate in Malta, having its services provided by Accounting Services Ltd, with company registration number C60989, and registered as an accounting firm bearing registration number AB/2/13/07, is a company formation and administration specialist in Malta. We are a team of accountants, auditors and administration professionals and have been in business for over three years and successfully incorporated hundreds of companies in Malta and abroad. Our company is based in Malta and has a paid up share capital of Eur 100,000 and have over 400 satisfied clients who deal and trade in various industries and range from various parts of the world, but mainly from Malta, North Africa, Central Europe and Scandinavia.

Why should we work with incorporateinmalta.com and not any other service provider?

We are honest and transparent. What you see is what you get, there are no hidden surprises nor any additional fees. Once you assign the job to incorporate for you, we will give you a personalized approach. We have a 15 day grace period in place, and should you change your mind we will return the funds back less a processing fee of 10% of the order value with a minimum of €70 and a maximum of €200 to cover administration and bank charges, with no questions asked.

Can you refuse me as a client?

Yes, Malta as a country is quite strict in terms of due diligence requirements, and our team will do a due diligence check with Factiva® (A Dow Jones Company) in order to comply with the anti-money laundering regulations and provisions. We are regulated by the FIAU (www.fiumalta.org). We have the right to refuse you as a client if we believe that it can jeopardize the image of the company. If we accept you as a client it does not mean that the bank introduction will be 100% successful, because banks perform their own due diligence procedures.

I want to do more than one Malta setup, do you offer discounts?

The prices are very attractive, therefore, we cannot offer any discounts. However, you can rest assured that if you work with our partnering companies in Malta for administration and maintenance, and you create further Malta setups, we will take special care of you and offer discounted rates on after-sales services.

I am checking out, what do I need to do now?

Once you check out, you will receive an acknowledgement for the payment made, together with a checklist of the documents you need to provide us. Please expedite this to us at your earliest so that we can start working on your new Malta or offshore setup. For a summary of documents we require at incorporation stage please refer to: Due Diligence Checklist (PDF)

I have made a mistake and ordered the wrong package.

It might be the case that you make a wrong choice. This can be fixed, either by refunding back the difference you overpaid, or else we raise a new proforma invoice for the difference. Please contact us by email should this be the case.